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What is next? We listen to your questions or needs around your personal wealth and guide you through the next steps. As your companion down the road , we provide you with a tailor-made structure.

Organisation & supervision of meetings

Deminor NXT > Services > Governance > Organisation & supervision of meetings

While some companies suffer from an overkill of management meetings, in other companies, consultation moments are very scarce and there is hardly any communication with shareholders. We hold meetings for too long and inefficiently, or just with little room for open debate, so the core of a meeting is often lost. This is precisely why deminor NXT supports companies in organising and professionalising their shareholder and board meetings.


As a shareholder or director, we help you make the necessary preparations, coordinate meetings and ensure the necessary follow-up afterwards.

Questions you may be asking yourself

How many shareholder or board meetings are required per year?
What formalities should I respect when calling the annual meeting and putting it on the agenda?
What information is essential to prepare for a board meeting?
How do I ensure that strategy and vision for the future are adequately considered annually?
As a shareholder, shouldn't I insist on timely notice and information provision?
How can we efficiently follow up on action points and to-dos?

Just as important as the smooth coordination of the meeting itself, is its preparation and follow-up.

Providing all relevant documents in advance is necessary. Only then can the members of the meeting debate and deliberate in full knowledge of the facts.

Furthermore, the distribution of tasks plays a crucial role: who takes the chairing role and leads the meeting? Who draws up the agenda and delivers the invitation in time? And who records? It is also essential to regularly evaluate the functioning of the meetings.

Situations you may find yourself in

There is a lack of clear leadership and structure in meetings.
There is no fixed agenda.
No preparations are made, nor documents forwarded in advance.
There is ambiguity about the decisions taken and who follows up on which task.
There is no recording.
Shareholders dispute the way meetings are held.

Our approach

Step 1

We analyse the current functioning of your meetings and draw up internal regulations.

Step 2

We gather the necessary documents in consultation with the board or management and compile the agenda.

Step 3

We send formal invitations through the agenda and provide relevant inputs in preparation.

Step 4

We appoint a chairman and secretary and act as coordinators during the meetings.

Step 5

We take notes and follow up on decisions taken.

Get in touch

Do not hesitate to send us a message: we are happy to listen to your questions and will do our utmost to answer it quickly and comprehensively. You can also choose to visit us in person in Brussels, Ghent or Antwerp. If necessary, we will put you in touch with the right experts.